How to Run an Online Meeting Without any External Disturbances?
With remote and hybrid working becoming a daily part of the new normal, virtual meetings are at the epicenter of this new work order. Attending or hosting a disturbance-free online meeting is the need of the hour. Without the chaos, you need to build a brand for yourself and the organization you represent.
Wondering how to create a work environment that feels professional even during an online meeting? Testing the technology, using a neutral background, removing all external disturbances, and dressing the part are becoming quintessential etiquettes of an organized and professional online meeting.
Here are some quick tips for running an online meeting without any external disturbances:
- Create the Ambiance
First and foremost, the setting of the room is of utmost priority. Select a well-lit, neutral background, and preferably, a carpeted room. Hollow, non-carpet rooms create an environment of echoed audio that might cause disturbances to others. Too many colours or objects around you can be distracting in a meeting. Choose a neutral background of whites and grey to maintain a professional work environment.
- Pre-Test Your Technology
While using a video or web-conferencing software such as Microsoft Teams, Google Meet, Skype, or Zoom, you need to check the application’s working in advance.
Remember, technical issues cannot always be avoided and may occur anytime. Pre-testing will ensure your programs are set properly and any screen-sharing or audio-video issues are sorted before the beginning of the online meeting.
- Removing all Sorts of Background Noises
Maintaining professional boundaries while working from home can be a big ask. However, make sure that all external sound disturbances within the house & outside are blocked during the online meeting. External noises can cause disturbance for the speaker and the participants in the meeting. Use active noise cancellation software, such as, claerityai – a pioneering, AI-enabled speech enhancement technology that can help you remove all the external disturbances while running an online meeting. The intelligent software is designed to remove 2000+ types of unwanted background disturbances, enhance human speech, and help improve the overall quality of your online meeting.
The tool is designed to eliminate all background noises of the speaker and that of the other participants. What are you waiting for? Get in touch with the claerityai team and request a demo to experience a disturbance-free virtual meeting now! Know more.
- Dress Appropriately and Look at the Camera While Talking
Appearances matter, especially when you are a part of any online meeting. Dressing in pajamas or comfy clothes might feel like a perk of working from home. However, being professional and dressing the part is a must during virtual meetings.
Your attire will directly impact how you speak or carry yourself throughout the meeting. And sometimes, your appearance will also translate into the brand you are trying to create via these virtual meetings.
Another important aspect of any online meeting or video conference is looking at the camera during the conversation. That signals to the participant that you actively listen and participate in the conversation. Even though technology, maintaining eye results in building a stronger connection.
- Say n\No to Multitasking.
There is this urge to work at two things while attending an online meeting or web conference. No matter how tempting it is to reply to an email, quickly finish a task, or check your social media accounts while attending a meeting, you should be concentrating and participating in the conversation. Being completely present and absorbing all the content is important, even if you are a master at Multitasking.
Turn off notifications and chat windows while participating in an online meeting. Set your phone at a distance and remove all disturbances from around you. Creating a professional environment will make sure you’re not distracted and help you curb the urge to multitask during long meetings.
In Conclusion:
Creating an effective two-way communication channel while working from home and making the online meetings interesting for everyone can be a task. However, one can create a collaborative environment while conducting a virtual meeting or web conference following these simple steps.
Taking the ownership to resolve technical issues and making these small tweaks will result in a better experience both for the speaker and the online meeting participants. You can make a difference, create your professional brand, and make these meetings enjoyable for all.
Remember, you might be working from home on certain days, but you are still a professional, and your colleagues and clients need to feel that the online meeting adds value at the end of the day. Ace these meetings!
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